How to get media coverage for your next company event

Event planning is not for the faint of heart. But the added responsibility of inviting the media and securing press coverage for an event is enough to make even the most seasoned event planner’s stress level go off the charts.


We’re here for you. And we’re sharing some of our secrets to success.

At any given moment, our agency is working tirelessly on behalf of our clients to invite journalists and online influencers to grand openings, launch parties, philanthropic donations and other company events that need to receive maximum exposure in the media and online. We’ve even donned superhero capes for the sake of pulling off a great event.

In other words, to say we know what works (and what doesn’t) to get the media to attend and cover your company event would be an understatement. Here are some words of wisdom from Dittoe PR Vice President and Partner Megan Custodio that will help you look like a hero the next time you need to drum up media coverage for your big day.

Do your homework before blindly sending invitations to the media. Identify which media outlets are most important to target, and then conduct research on their websites to see who’s recently covered a similar event. For example, if you’re opening a new restaurant, you can search for the names of restaurants that have recently opened in your area and see who reported on the news of their grand opening or VIP party. Once you’ve extended an invitation and they accept, though, your work doesn’t stop there.


After they arrive at the event, greet them as soon as you can and offer to facilitate any interviews they may need, answer their questions, take them on a tour if the event necessitates it and thank them for coming.”

Targeted outreach and being an on-site resource are just two of the many keys to generating maximum media exposure for company events. From selecting the best time of the day and week to hold an event to choosing the right language to use in your media invitations, there are several other variables to consider when devising your media relations strategies and tactics for your next celebration.

Have a big event on the horizon for your company and want to make your life a lot easier? Ask us how we can make your next event a success. Here’s how we’ve recently helped Broken Beaker Distillery, Indiana Grown and TCC, the nation’s largest Verizon Premium Wireless Retailer, get major media attention for their recent initiatives.

Dittoe PR media coverage highlight reel: Feb. 18-22, 2013

At Dittoe PR, we love telling our clients’ stories to the media – and it shows! From The New York Times to key industry trade publications, Dittoe PR clients made headlines this week.

  • Klipsch headphones received a shout out in The New York Times this week as a premium headphone brand with “realistic sound and value.” The Absolute Sound also included the Klipsch Heresy III in its March 2013 issue as one of The Absolute Sound’s Editors’ Choice Awards winners.
  • Drake’s and Survivor winner Rupert Boneham appeared on FOX59 to encourage viewers to come watch their favorite local celebrities play darts for a good cause. Come join the fun on Wed., Feb. 27 at Drake’s Indianapolis location at 3740 E. 82nd St.
  • Smarter Remarketer’s successful customer retargeting program with Shoe Carnival was featured in Direct Marketing News.
  • ISM College Planning’s Bill Wozniak was interviewed by WSBT radio in Michiana about college planning and FAFSA preparation. WIBQ radio in Terre Haute also spoke with Bill about this important and timely topic.
  • Green BEAN Delivery’s delivery of 2,200 pounds of fresh produce to a Cincinnati food bank put healthy foods in the homes that need it most.
  • STORServer’s launch of its new Virtual Appliance was featured in Channelpro Network and Database Trends and Applications, and its free TSM upgrade was highlighted in Search SMB Storage. The company’s new channel manager hire also made local and trade publication news.
  • Zotec’s RMBA sponsorship renewal also made industry headlines.
  • The Cellular Connection (TCC)’s new flagship store designs were featured in the World Interior Design Network and Commercial Construction & Renovation.

Need to spread the word about your organization? Let’s talk about how Dittoe PR can help.

Three Questions to Ask Before Pitching a Reporter

Stop right there. Before you even think about clicking send, ask yourself these three questions about your pitch.

#1 Would I click on this story?

The subject line of your email pitch can really make or break the entire story idea. Get inspiration by looking at the titles of previous stories or blog posts from the media outlet (and especially the reporter) you’re pitching. Looking at the list of the most emailed or most read stories on the publication’s website can spark good ideas too.

#2 Would their readers care about this story?

When creating your pitch, ask yourself if this is the type of story the media outlet’s readers would care about. If it’s even remotely a stretch, it’s time to go back to the drawing board and think of a different angle to take. In addition to thinking about the readers, make sure you’re thorough in your research so that you’re not pitching a type of story the writer would never cover. For example, you’d never want to pitch an entrepreneur profile story to someone who only writes advice-based columns for entrepreneurs.

#3 Would I read this pitch?

Time for a reality check. If you’re bored reading your own pitch, then the reporter will definitely be bored. Make it relevant to them, interesting and engaging from subject line to the final sentence. Consider using examples to illustrate what the company, service or product does to breathe more life into the pitch and make it sound less like a press release. Above all, make it as short as possible. No one has time to read a one page email pitch.

What’s the one question you always ask yourself before sending an email pitch? Is there one thing your most successful pitches have all had in common?